Operating Codes - President

I. Description

The President is an officer of the Association assumed by the President-Elect at the end of the President-Elect term.

II. Term

One year commencing at the conclusion of the annual conference.

III. Reports

The President shall submit an annual report at the conclusion of the term to the Secretary by December 1.

IV. Succession

The President shall meet with his/her successor as soon as possible and as often as necessary for the new President to certify that all pertinent committee information has been transferred and any necessary training/consultation has occurred to ensure the new President can successfully assume responsibilities on the first day of office.

V. Responsibilities
  1. Recruite, hire, and oversee an Executive Director. Conduct the annual performance evaluation of the Executive Director with input from members of the Board of Directors and Executive Committee.
  2. Preside at all meetings of the Executive Committee and Board of Directors. Communicate agendas in advance of the meetings. Act as a tie-breaking vote for the Executive Committee and Board of Directors.
  3. Work with the Executive Committee to maintain a list of potential candidates to serve in the positions of President-Elect, Secretary, Finance Director, Conference Director, Communications Chair, and Membership Chair. Submit at least two candidates to be considered and voted on by the Board of Directors at the September meeting.
  4. Oversee the work and operations of Association Councils. Ensure all Councils are adequately staffed. Mentor future Association leaders.
  5. Maintain a list of potential candidates to serve as Council and Committee Chairs. Nominate Council Chairs for approval by the Executive Committee.
  6. Represent the Association at functions as required including the national, district, and state conferences.
  7. Foster the advancement of the Association with the appropriate state government agencies and other related agencies, associations, and/or individuals.
  8. Determine the theme for the state conference.
  9. Make recommendations regarding possible keynote speakers for review/approval of the Board of Directors.
  10. Preside at the Awards Recognition events and all general sessions at the conference.
  11. Serve as host to guests throughout the conference. Recruit others as necessary to perform host duties.
  12. Develop and maintain appropriate relationships and communication with appropriate people within SHAPE America and the Midwest District.
  13. Contribute regularly to association publications.
  14. Recognize “retiring” members of the Board of Directors.
  15. Provide a copy of all documents to the Secretary for the archives of the Association, and at the end of the term as President, provide the incoming President with a copy of all pertinent documents.
  16. Submit an annual report of leadership activities conducted throughout the year to the Secretary by December 1.
Revised, November 2020